Official Public Records
The beginning of the Digital Transformation Journey for Government starts with the automation of the back office processes. GovOS Records are complete solutions for the offices and agencies that are entrusted with the care of official records.
“GovOS really took charge and partnered up. They have walked besides us and made sure we are successful anywhere we go in Bexar County.”
Bexar County Clerk, TX
Transformation Starts with Recording
The building blocks of today’s digital office are cloud-based systems of record. Within the GovOS Records management software solutions are specialized applications designed to complete the entire land or vital records recording process. Built on our history of experience working with the public sector, these products are custom designed to meet the stringent needs of specific government document recording.
The GovOS Land Records Management application was specifically designed for government agencies that regularly process land records such as the Register or Registrar of Deeds, Clerk of Court, and other agencies. Our team’s extensive experience processing property records dating back hundreds of years truly sets us apart as industry experts.
The GovOS Vital Records Management application streamlines the management process for vital records, including birth, death, marriage and divorce certificates. Core functionality includes customizable workflows that culminate in cashiering, printing on security paper, and more.
Designed to Solve Specific Government Challenges
Beyond the intake of information, GovOS Records provides proprietary, best-in-class technology that makes workflow automation customized to your needs while utilizing best practices. The suite includes end-to-end systems and point solutions to solve issues within your entire process as well as specific, defined issues.
Utilizing intelligent character recognition (ICR) and optical character recognition (OCR) technologies, GovOS streamlines the data entry and verification process with advanced indexing capabilities. This proprietary capability automatically identifies predetermined information within documents, such as parties to a contract, dates, legal descriptions, addresses, dollar amounts, and other important information from unstructured documents.
We can help our government partners secure the future by providing state-of-the-art backup and file protection services to keep public records protected from catastrophic loss. In addition, we are experienced in helping recording offices proactively develop a strategy for preserving, protecting, and recovering records in post-emergency situations.
Property Alert aids in the detection of possible fraudulent activity regarding documents filed in offices where land records are maintained. The client office can take steps to protect constituents’ rights to their homes with easy-to-use features. Local governments can prevent the loss of time and money associated with correcting mortgage and deed fraud by directing the public to search their own name and property for documents recorded on public record, or signing up for email alerts to be notified when a document is recorded with their name and/or property.
“My team has found using the auto-indexing feature for birth and death certificates to be both accurate and time-saving. We are currently using the Vital Records Management app to record 98.5% of all birth records within 1 day, while our death records are averaging 8 days, exceeding the VSU standard for 5-star status.”
Juli Luke, County Clerk
Denton County, TX
Education & Inspiration
Resources for Local Government Officials
Local governments must balance the realities of remote work with the security of municipal systems in their move from in-person to virtual delivery of public services.
Many local governments had to close their offices during the pandemic and let employees work remote. To do this, agencies used GovOS Studio to create online forms to make it easier for employees to telework.
Here’s how municipalities in the Cape May County area are faring with the influx of properties rented out through online platforms.
Reimagine the Government Experience
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